You can never go wrong with a file cabinet when shopping for storage equipment for your office. This furniture item allows you to easily store files and documents while ensuring that you can access them whenever you need. However, all companies and individuals have different needs, and there are distinct types of file cabinets available for various types of workspaces.
This endless selection of choices makes picking the right cabinet slightly more challenging than it seems, and it is easy to make a wrong pick when shopping for this item. Beyond considering standard aspects like ball-bearing slides and hanging file systems, you also need to look through the various features of each cabinet and consider whether they fit your requirements. So, in this post, we will explore the steps to take before settling on a file cabinet for your office or workspace.
Consider Your Security Needs
Larger companies that handle sensitive files always need to consider the security of their file cabinet, even when they have tucked their documents away. In this case, a cabinet with a safe or lock is the most suitable option. This type of cabinet has multiple keys or a safe combination you can share between high-level staff. This system will help prevent unauthorized access, making it the perfect choice for companies in sensitive industries like banking or health.
Security also goes beyond access, and you should also consider the various ways you can protect your files from physical elements like fire or water. Fortunately, some file cabinets are fire-resistant and may even be able to withstand up to 2000F without breaking a sweat. These cabinets also include water protection when the sprinklers kick in. So, you can rest easy knowing your documents will always be safe, even in unforeseen accidents.
Evaluate Your Storage Needs Before Making a Choice
Before entering the furniture market, you should evaluate your storage needs. While traditional larger filing rooms have become obsolete as companies shift to the digital age, you still need some handy file cabinets around your workspace to ensure you can store any crucial physical documents. The size of the file cabinet you choose will depend on how digitally focused your organization is.
For instance, if your company often handles physical forms and client files, a lateral file cabinet with multiple compartments will be a good option. These additional sections provide enough space to organize various types of documents while allowing you to label each compartment for specific purposes. One example would be a delivery service that uses one section to store client information and another for return forms. By organizing your file cabinet in this manner, you can easily retrieve your files and documents whenever you need them.
On the other hand, companies that generally store files digitally may only need a 2-drawer file cabinet. While this option is small and compact, you can still fit a significant number of files in its drawers. Its 2-drawer system also allows you to split files into different compartments, making it easier to organize and retrieve items.
It Should Blend In With Your Workspace
While style is often at the bottom of the list, you should still consider its role when shopping for this item. If you opt for a wooden file cabinet, it should match other furniture in your workspace, such as your desks or other storage compartments. Matching the cabinet with the rest of your office decor will help create a sense of unity that will make your space feel more welcoming and easy on the eye.
If you have security needs that require a metal cabinet, select a color and design that blends in with your existing space. For instance, you can use a sleek white metal file cabinet to align with the neutral paint of the room. Considering the aesthetics of your space before purchasing a file cabinet will help ensure you create a workspace that is both practical and visually appealing.
